Email security
Multi-factor login on every mailbox, DMARC so nobody can send as your domain, phishing and impersonation filtering.
Local IT · Real estate and title offices
Email security and multi-factor login everywhere
Wire fraud starts with a mailbox. Close the door before the next closing.
Real estate and title offices move large sums on tight timelines, and criminals know it. We lock down email and logins against impersonation, set up secure document exchange and remote signing that clients can actually use, and keep the office network reliable for agents who are always in and out.
On site in Frisco, Plano, McKinney, Allen, Prosper, Little Elm, The Colony, Carrollton, Richardson and Dallas · remote support across Texas
What the rules and your clients expect
The requirements, and how we meet them.
| ALTA Best Practices | Pillar 3 expects title agents to protect non-public personal information with access controls, encryption and incident planning. We implement the technical controls and document them. |
|---|---|
| Wire-fraud prevention | Business email compromise is the top loss in real estate. MFA, DMARC and phishing protection on every mailbox are the controls that stop it. |
| Gramm-Leach-Bliley | Settlement agents handle financial information covered by the Safeguards Rule; the same written security plan applies. |
What we set up
What we set up for real estate and title offices.
01
02
Secure document exchange
Qualia, Dotloop, DocuSign or your transaction platform configured so closing documents never travel as plain attachments.
03
Remote closings and signing
Reliable video and e-signature setup for remote online notarisation and out-of-town clients.
04
Office network for a busy lobby
Separate networks for staff, agents, guests and closing rooms; Wi-Fi that handles a full office of laptops.
05
Device management
Agent laptops encrypted and wipeable; a lost laptop is an inconvenience, not a breach.
06
Backups
Transaction files, email and accounting backed up with tested restores.
Software we work with
The tools your office already runs.
We set the network up to each vendor’s published requirements and we talk to their support in their language, so you are never the go-between.
- Qualia
- SoftPro
- ResWare
- Dotloop
- DocuSign
- SkySlope
- kvCORE
- Follow Up Boss
- Microsoft 365
- Google Workspace
The services behind it
Six things, done properly.
Every industry page above is built from the same six services — quoted after a free site visit, installed after hours, documented so you are never stuck with one vendor.
- Office network and Wi-FiSwitches, Wi-Fi and a network designed for your office
- Network cablingCat6, fiber, racks and patch panels — certified
- Firewall and securityBusiness firewall, VPN, backups and MFA
- Cloud migrationMicrosoft 365, Google Workspace and retiring the old server
- Internet and connectivityISP selection, failover, phones and multi-office links
- Managed IT supportHelp desk, patching, backups and monitoring, monthly
Case study
Wire-fraud defences for a title office before the next closing
A Frisco title company had no MFA on email and no DMARC on its domain when a spoofed closing-instruction email nearly succeeded. We enforced MFA and conditional access across Microsoft 365, published DMARC with enforcement, added impersonation filtering, moved closing documents into Qualia with secure delivery, and enrolled agent laptops in device management.
Representative engagement · Frisco · title office · 2026 · client name available on request
All small-office case studiesScope · 11 staff, 2 closing rooms, Microsoft 365, Qualia
Result · spoofed mail from the domain now rejected; every mailbox behind MFA
Delivered · ALTA Pillar 3 evidence, email security records, device inventory
Timeline · ten business days
Questions real estate and title offices ask
We already use Office 365. Isn't that secure?
Only once MFA, conditional access and DMARC are turned on and the defaults are tightened. Most offices we see have none of them enabled.
Can agents keep their own email?
Yes, but transaction email should flow through the brokerage domain with the protections above, so a spoofed message is caught before a wire goes out.
Book the free site visit
Tell us about the office — how many people, what is slow or broken, what you are planning. A senior engineer who has set up real estate and title offices before calls the same business day to set a time.
Prefer to talk? +1 (469) 252-8666
Other offices we build for
- Accounting and CPA firmsSecure client portals and MFA
- Pharmacies and clinicsHIPAA-aligned network segmentation
- Law officesSecure remote access for attorneys
- Dental and medical practicesWired runs for X-ray and CBCT imaging
- Plumbing, HVAC and electrical contractorsDispatch and invoicing software (ServiceTitan, Housecall Pro) set up right
- Construction and engineering officesFast wired network and file storage for drawings
- Restaurants and retailPOS network with PCI separation